Booking Systems - Book Pay Play

Many sports clubs and coaching academies struggle with expansion and repeat sales due to the use of inefficient manual processes that increase operating costs and reduce their profitability.

It’s why we built our Book Pay Play system with a set of clear objectives – help you improve cash flow and profitability by providing your customers with a user-friendly booking system and streamline the management of your finances, registers and attendance with a suite of fully automated tools.

The system can be used with an existing website or accessed via a mobile friendly platform. When required, it can be customised to fit the needs and internal processes of individual clients.

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Key Features
  • Sell term time, holiday camps or 1-2-1 sports coaching 
  • Offer extras (early starts, late finishes, registration fees, etc.)
  • Operate across venues (with unique programmes for each)
  • Daily attendance, cash management and reporting tools
  • Delivered with 24/7 support and secure hosting
  • Pay low monthly fees for your booking system
  • Get regular system upgrades at no cost
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Online Payments 24/7
  • Send automatic invoices to your customers
  • Customers can start, pause and edit bookings
  • Process payments for bookings 24 hrs a day
  • View completed payments instantly 
  • Accept card, cash, PayPal, cheque, vouchers, etc. 
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Improving finances and cash flow
  • Download and view detailed sales reports
  • Convert paper/phone bookings into digital payments 
  • Automated transactions = no more late payments
  • Monitor payment status of individual attendees
  • Track and recapture abandoned bookings
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Attendance and safeguarding
  • Generate and manage daily attendance registers
  • Create and edit 'ad hoc' registers at any time  
  • Add medical notes, special requirements (etc) to registers
  • Securely store emergency contact details
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Sales and marketing
  • Use purchase history to automate email campaigns
  • Create cross-selling and up-selling opportunities
  • Order marketing lists by value, course, family size, etc.
  • Maximise repeat sales with CRM email modules (needs Mailchimp)
  • Provide customers with a user friendly booking website
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Success stories

Book Pay Play
Book Pay Play system has improved our customer experience journey enormously. Parents can book easily whenever they want. We are able to sell out most of our programmes because we are able to market effectively. We have also improved our customer retention and revenue through cross selling
Robbie Trimm
Founder, Pleiades Leisure
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Book Pay Play
Our new online system has transformed the way we do business. Parents and players find the system easy to use and our coaches are now much happier because they can focus on coaching rather than having to handle payments and other queries.
Matt Johnson
Managing Director, Sportscape
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Sports
We used to use Microsoft Excel to record player performance data but found it difficult to collaborate and share the intelligence with coaches and parents; Amaven has changed all that. Our coaches can profile the players easily with built in tests and we can demonstrate progress to the players and parents through the online locker.
Gareth Hamer
Head Coach, Stoke Talent Centre
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